Gone are the days of an extensive in-house HR team. Now virtual programs can take care of human resource management for you. It takes so much effort from your hands so you can focus on growing your business. Fortunately, you can streamline the process for easy HR software implementation.

The good news is it doesn’t have to be complicated. Ensure your HRMS implementation is quick and seamless by knowing a few simple basics. Let’s get started!

The Ideal HR Software Implementation
Yes – an ideal exists! Difficulties often arise when you partner with the wrong provider or didn’t manage your expectations. However, a smooth process is possible.

The best HRMS implementation partner ensures:

Fast Implementation
The right implementation partner aligns with your business needs. If your requirements match the software’s capability, you’ll have a very smooth and swift process.

The ideal HR software provider is transparent on time management and the implementation duration. Productivity sits at the centre of any high-performing HRMS company.

Relevant Support
An experienced team will offer highly relevant support and consultancy whenever necessary. With this in mind, the implementation partner’s flexibility and customisation can go a long way.

Guarantee Seamless HRMS implementation
Instead of leaving it to chance, you can ensure the process goes smoothly. All it takes is a basic understanding of the implementation process.

For a successful HR software implementation, you need to
• Understand the context and complexity of your company’s operation. In this way, you can set out what you require before implementing HR software.
• Have clarity on the process. When you know what goes into implementing HRMS, it will help manage expectations and minimalise frustration.
• Manage your business requirements. Needs will arise. However, it’s crucial to outline them systematically so your HRMS partner can make timely and effective changes.
• Think of HR services as a partnership. You strive towards the same goal. So, viewing your HRMS provider as your business partner will help ease decision-making and transparency.
• Select the right HR software implementation partner. With readily accessible platforms and vendors abound, you have your pick software.

How to Pick Your HRMS Implementation Partner

  • Research the various platforms in the Middle East best suited to your unique business model. The more flexible and customisable, the better because your business needs could change over time.
  • Shortlist the options that look like they suit your company’s requirements. Three to five providers are enough.
  • Review the HR software vendors on your list. Go back to basics and remember that “past experience predicts future performance.” So what previous clients have had to say certainly matters.
  • Compare the pros and cons of each HR provider and narrow it down to the best one! Boutique HRMS partners with years of positively rated experience, can be just what you need.

The HRMS Implementation Provider Doing Things Differently
Flexibility, expertise and understanding business in a Middle Eastern setting drive organisations forward. And HRMS providers have learnt to make implementation easy. Here’s how it is done!

The Key for Seamless Software Implementation

1. Executive Sponsorship and Support
Leading by example is best. And when top-level management is involved in the deployment process, success is all the more likely. The reason lies in the transfer of knowledge that comes with HR implementation. If executives understand, they can guarantee standardisation and consistency throughout the business – regardless of changes within the company structure.

2. Company Readiness
Companies in a state of readiness reduce implementation time and effort. You can ensure your company is ready for change by planning and preparing. Consider the following factors to guide your preparation:
• The readiness of your team (specifically skilled resources) and if they can support the implementation process.
• An HR strategy suited to your business priorities.
• Risk assessment that identifies possible difficulties and the management thereof.
• Your company’s structures of authority, employee roles and salaries.
• A business process overview that outlines current data sources and software.
• Current and possible data-related issues, like data migration, governance, and terminology.
• A comprehensive internal data audit to streamline the implementation process.

3. Openness and Acceptance of Change
HRMS implementation often leads to change within a business. Fortunately, a company open and adaptable can find creative solutions and grow. And for a positive outcome, it’s vital to maintain clear communication, direction and transparency.

4. Holistic Approach to Systems Integration
Include other system owners early on to avoid frustration later on. HR software implementation can be comprehensive yet brief when all parties are included. A holistic approach also saves money.

5. Single Point of Contact (POC)
As the name suggests, a single entity becomes the go-to point during and after the deployment process. This will improve accountability, communication, and management of resources. Other members can also form an active part of the project team – from the executive sponsor to trainers.

6. Implementation Procedure
The implementation procedure guides the project. It eliminates surprises, reduces unforeseen costs, outlines deliverables and sets a timeline. The complete method ranges from project milestones to due dates.

7. Project Collaboration Tool
A collaboration tool creates a communal hub where all parties can connect to discuss and manage work efficiently. A central project meeting space keeps team members up to date and informed on context and implications of decisions.

8. Trainers for End User Adoption
Ensuring your HRMS users adapt swiftly is the goal. To this end, your trainers must be able to onboard every new user with ease. Employees must be comfortable with the system before they incorporate it into their every day.

9. System Evaluation
Evaluate the system after your HR software implementation. It can always be fine-tuned. So get feedback from your employees and super users to find what works and what doesn’t. In this way, you will perfect your custom HRMS to truly suit your business.

This post was written by gulfHR who are an exhibitor on the HRTech247 HCM – Full Platform and Employee Engagement floors. You can visit their HRTech247 exhibition stand here.